DIGITAL ARCHIVING

Not just a duty!

Digital Archiving is not just an legal obligation
but also saves you all the costs of
printing and custody of your documents.

It also makes your bookkeeping eco-friendly.

 

 

Get rid of all printing costs and make your accounting more Sustainable

Pursuant to art. 2220 of the civil code, article 22 of Presidential Decree 600/1973 and article 39 of Presidential Decree 633/1972, of the Ministerial Decree of 17 June 2014 (digital archiving) and subsequent amendments, the subject obliged to issue and receive electronic invoices is required, as well as for other paper accounting documents, to keep it in store for at least 10 years.

MAXTRINO ti segue in tutte le fasi del processo, dalla raccolta dati all’archiviazione.

With MAXTRINO digital archiving is achieved in five steps:

MAXTRINO – Digital Archiving in 5 steps:

INVOICE GATHERING

Collection of all electronic invoices received and sent in the reference period

MATCHING

of each invoice
with the correspondent
accounting entry

DELIVERY PACKAGE

Generation of a composite XML file from the set of information they allow to uniquely connect each one invoice with the corresponding accounting entry.

ARCHIVING

on an AgiD certified server of electronic invoices and packages payment for 10 years.

HANDBOOK

where the organizational structure is described and key people responsible for conservation are identified. Where all rules and criteria adopted for the purposes of conservation are described.

INVOICE GATHERING

Collection of all electronic invoices received and sent in the reference period

MATCHING

of each invoice with the correspondent accounting entry

DELIVERY PACKAGE

Generation of a composite XML file from the set of information they allow to uniquely connect each one invoice with the corresponding accounting entry.

ARCHIVING

on an AgiD certified server of electronic invoices and packages payment for 10 years.

HANDBOOK

where the organizational structure is described and key people responsible for conservation are identified. Where all rules and criteria adopted for the purposes of conservation are described.

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FAQ

What documentation is needed?

To start the project with Maxtrino simply provide:
• All electronic invoices to be kept;
• The journal and the VAT records of the reference period in EXCEL or even PDF format (editable)
• List of suppliers and customers

Where are the documents stored?

The documents are kept at Numera SpA (BPER Group) partner of Maxtrino.

Numera is a conservator certifed by AgID (Agenzia per il Digitale).

How long will it take?

It takes from two to three weeks, including information collection, mid-term checks, the preparation of the Conservation Manual, the completion of deposit packages and the generation of the project report for the customer.

SKILLS

Source & Delivery

Digital transformation

Robotic Process Automation

Regtech

 

SERVICES

Accounting Migration

Digital Archiving

Passive Cycle Automation

Cross-Border Invoices

PRODUCTS

M Tools

MX Products

MXL Solutions

 

TECHNOLOGIES

AI

ML

Cloud computing

Blockchain

Big data & Analytics

ICR HCR & XCR

Fuzzy logic

 

CONTACTS

REGISTERED OFFICE

via Roma 149 - 09124 Cagliari - IT

PHONE

+39 070 6848434

Certifications:

ISO 27001 : 2013

UNI-EN-ISO 9001:2015

PEPPOL Qualificazione AP e SMP

MAXTRINO

Joint-stock company

Share capital i.v. € 200.000,00

C.F./P.I. 03349120927

All right reserved ©2020 MAXTRINO SpA