Passive cycle automation

Get rid of low value-added activities

Complete automation of Accounts Payable, through the use
of a flexible solution designed to maximize
quality and efficiency of the administrative department.

Registration of invoices of the passive cycle without interventions
of operators (or with limited interventions)

MAXTRINO, with a direct integration with the information systems involved in the process (Tax Hub, Warehouse, Accounting, CRM, …) and thanks to an advanced workflow management platform, offers a service that is able to carry out with high speed and precision, all steps of your AP process. From the check of business partners data, to the match of orders / delivery notes to the final registration in the journal.
Digitizing and automating the AP process with MAXTRINO allows your company to get rid of all low added value activities with time and resources saving and with the advantage to eliminate errors, increase quality and maximize the efficiency of administrative and tax department.

MAXTRINO – Automation of the passive cycle in 5 steps:

INVOICE DOWNLOAD

Receipt of all electronic invoices received during an accounting period by direct connection to the Tax Hub, or other channels available to the customers such as DMS or mailbox (for not electronic documents)

READING AND DATA CAPTURE

Reading and capture of key data of the invoice. Generation of a user-friendly and customized for each supplier courtesy invoice.

TRIPLE MATCH

Check of document data against the ERP master data (conditions and payment terms, IBAN, …). Check against warehouse data (delivery notes) for goods and orders for services.
Error reporting and customizable actions such as payment blocking, automatic alert mail, …

INVOICE ACCOUNTING

Preparation of the journal entry (accounts, counterparts, VAT codes, fields analytics, …) and data transfer of incoming goods and accounting to the company ERP company (SAP, ORACLE, ESolver, TeamSystem, …)

ARCHIVING

Archiving of the courtesy invoice (pdf) and of the original electronic invoice (xml) on a dedicated and certified repository.

INVOICE DOWNLOAD

READING AND DATA CAPTURE

Reading and capture of key data of the invoice. Generation of a user-friendly and customized for each supplier courtesy invoice.

TRIPLE MATCH

Check of document data against the ERP master data (conditions and payment terms, IBAN, …). Check against warehouse data (delivery notes) for goods and orders for services. Error reporting and customizable actions such as payment blocking, automatic alert mail, …