DMS SMART

Digitize your documents!

The intelligent platform that reads, interprets,

classifies, and automatically stores your documents.

The DMS Smart is an advanced document storage service that uses the most recent IT innovations. These technologies enhance Maxtrino’s capacities in simplifying the documents mangement and in improving the company’s efficiency.

Thanks to AI, MAXTRINO is able to automate a lot of manual activies related to document storage. For example, using OCR (Optical Character Recognition), the AI can recognize automatically the documents text, allowing a search and a indexing more accurate. Also the AI can analyse documents to identify their content and apply automatically labels or categories for organizational purposes.

The Machine Learning allows MAXTRINO to learn from usage models and from users’ preferences, making smart recomendations and personalized suggestions to improve the productivity. For example, the system can suggest related documents based on content or provide informations about archiving procedures more efficient.

With MAXTRINO the companies can simplify the storage process and document management, reduce costs associated with printing and document physical preservation, improve operational efficiency and guarantee the regulatory compliance.

With DMS Smart the compilation happens in 4 steps:

MAXTRINO – DMS Smart in 4 steps:

DOCUMENTS CLASSIFICATION AND IDENTIFICATION

This step involves the analysis and identification of the documents that need to be stored. The documents are classified according to thei type (contracts, invoces, reports, ecc.) and their specifica features.

CREATION OF A STORAGE SYSTEM

After identifying, is necessary to create a coherent storage system. This can include the use of digital folders, labels, metadata or others tools to organize the documents in a logic way and easy to recover.

DIGITIZATION AND INDEXING OF DOCUMENTS

The physical documents are digitized through means of acquisition. Then, the digital documents are indexed, they are assigned a set of metadata that allow an efficient reserach and recovery.

ARCHIVING AND STORAGE OF DOCUMENTS

The digital documents are stored in a safe storage system, like a cloud storage system or a local server. It’s important to guarantee the data security and to adopt regular backup policies to prevent the loss of information.

DOCUMENTS CLASSIFICATION AND IDENTIFICATION

CREATION OF A STORAGE SYSTEM

DIGITIZATION AND INDEXING OF DOCUMENTS

The physical documents are digitized through means of acquisition. Then, the digital documents are indexed, they are assigned a set of metadata that allow an efficient reserach and recovery.